Minutes 

I.  CALL TO ORDER – President Dan Reeves called the meeting to order at 9:02 a.m. at the U.S. Resort Management, Inc. (USRMI) conference room located in Lake Ozark, MO.  The following board members were present: Dan Reeves, Walt Seigler Bambi Sanchez, Bill Jessee, and Terry Bishop.   USRMI staff members present were: Karen Hughes, Bonnie Graf, and Deborah Quick.

II.   APPROVAL OF MINUTES – December 3, 2011 Meeting – Mr. Seigler made a motion to approve the minutes as submitted.  Ms. Sanchez seconded and the motion passed unanimously.          

 Ms. Hughes reported to the board that U.S. Resort Management, Inc. has restructured the administrative department and has added Ms. Bonnie Graf to the company. Ms. Graf comes to U.S. Resort Management Inc. from Silver Leaf andhas extensive knowledge in the timeshare industry, which should prove to be a great benefit to Vintage Landing.

Ms. Graf addressed the board with some items that she has been working on for the Vintage Landing reserves program. Ms. Graf explained that she has complieda spreadsheet of date details on the furniture, appliances and all items in the units on a grading system to help better detail replacement needs. Discussion ensued. Ms. Sanchez inquired as to having plastic covers placed on the twin beds to help protect them from accidents. Discussion ensued. Ms. Graf stated that we would keep that in mind when the time comes for the replacement of the twin mattresses.

      III. REPORTS

       A. Property Management ­ Ms. Quick presented the property management report as follows:

1. The yellow and black tape has been added to stairs for safety purposes.
2. Maintenance weeks for 2012 have been completed.
3. The painting of building 163 has been completed.
4. All shower heads have been replaced with multi speed heads and all flapper valves have been replaced during maintenance weeks.
5. Pre emergent will be placed down the first part of March.
6. There are two small chairs that had to be removed from units in the 179 building.
7. We are currently working on a new inventory tracking system for unit amenities for a better cost analysis of usage.

Ms. Sanchez made a motion to have bids for the replacement and/or the reupholstering of the two chairs in the 179 building. Mr. Seigler seconded the motion and the motion passed unanimously.

Mr. Seigler inquired about the furniture replacement that had been approved by the board. Ms. Graff explained that this has been placed on hold until the reserve study has been completed and a better understanding of what needs to be replaced can be presented to the board. Discussion ensued.

Mr. Jessee reported that he thought that there may be a problem with the water softener. He felt that the water felt hard. Ms. Hughes explained that we have had the water softener checked lately. Discussion ensued. Ms. Quick will contact Culligan to come out and inspect the tanks again to see if something has developed.

Mr. Bishop reported that on the screen porch area in unit 179-3D is worn looking and is in need of being replaced. Ms. Quick explained that we are aware of this and that we have been discussion various options for replacement and have a plan to get this replaced.

B. Financial – Ms. Hughes noted that on May 1, 2012, Evers & Co., CPAs, will  be performing the annual audit of Vintage Landing Condominium POA. Ms. Hughes reviewed the year-end 2011 financial statement.  Ms. Hughes said that the main focus for 2012 will be the collection of assessments on the delinquent accounts and that the association needs to look into possible legal representation for dealings with bankruptcies, deed title problems, probate issues, etc.  Discussion ensued regarding this matter. 

  IV. OLD BUSINESS

A.    Four Seasons Lakesites, Inc. Program Update - Ms. Hughes and Ms. Quick reported that the All Seasons Group has recently came back from their winter break and will start to send the weekly/monthly sales reports to us for review. Discussion ensued.

B.     Four Seasons Lakesites Inc. Transitions Issues ─ Ms. Hughes presented the board with a response from the Four Seasons Developer concerning turning over the four specific areas addressed in the original sales contract, proposing a different location for the boat trailer parking area other than where it is currently situated.  Discussion ensued regarding this matter.  The board would like to see more than the original sales agreement fulfilled.  They also asked what the taxes would be on the land they want to be turned over, and they want to obtain a sales agreement and a land survey to mark what exactly is to be turned over.  Ms. Hughes stated that the board should resolve the issues pending from the original agreement and then proceed with negotiating terms for future acquisitions.  Discussion ensued.  The Board will review the proposed map from Four Seasons and let management know how to respond.

C.    Unit Rental Program Update ─ Ms. Quick reported that the rental program is going very well. Ms. Quick stated that there have been several recent rentals and several booked for later in the season. These rentals have been from both Vintage Landing owners and RCI guests wanting to come back. Discussion ensued.

D.    Taking Back of Owners Units ─ Ms. Quick presented the board with three owner requests for the taking back of their Interval week. Discussion ensued regarding this matter. The board reaffirmed that any interval week that the association would consider to take back must adhere to the basic criteria, which is to be current on all association dues, pay all closing costs and to complete the transaction within a 30-day time frame. Ms. Sanchez made the motion to take back Unit 6511 Interval 43 and Unit 6513/14 Interval 19, but not take back Unit 6535/36 Interval 48. Mr. Jessee seconded the motion and the motion passed unanimously. Ms. Quick will inform the owners of the Board’s decision.

      V.   NEW BUSINESS

 A.   Unit Resale Program – Ms. Hughes reported that we will be teaming up with Jodi Langley and Ruby Snyder with Reece and Nichols Realty to help any Vintage Landing owner wanting to list their interval week for resale. Ms.Quick will forward the list of owners that have expressed interest in listing their unit for resale to Ms. Langley and Ms. Snyder for further contact.   Discussion ensued. Mr. Bishop made the motion to have Ms. Langley and  Ms. Snyder take over the resale program for Vintage Landing owners.  Ms. Sanchez seconded the motion and the motion passed unanimously.                       

B.      New ADA Pool Lift Regulations - Ms. Quick reported that there have been new pool lift regulations sent out for review. Vintage Landing would fall into the new regulations. Discussion ensued. The Board decided to table this matter until final details have been completed concerning the access to the upper pool area with Four Seasons Lakesites, Inc. for parking.

C.      Timeshare Board Members Association Meeting ─ Ms. Quick reported to the board about the upcoming Timeshare Board Members Association Meeting in Orlando, Florida starting April 22 –April 24, 2012. Mr. Jessee had expressed that he would like to attend this conference and have a member from the management company join as well. Discussion ensued. Mr. Jessee made the motion for a member of the board to attend the seminar and a member of the management company as well. With all travel expenses being paid or reimbursed by Vintage Landing. Ms. Sanchez seconded the motion and the motion passed unanimously.  Ms. Quick will get all seminar details and estimated travel cost to Ms. Hughes.

VI.  ADJOURN – With no further business to discuss, Ms. Sanchez made a motion to adjourn the meeting.  Mr. Jessee seconded the motion and the motion was passed unanimously.  The meeting was adjourned at 11:45 a.m.

Respectfully submitted,

_______________________________                            ________________________

      Deborah D. Quick, Property Manager                              Bill Jessee, Secretary

Property Owners Association

Special Board of Directors Meeting

Saturday, December 3, 2011

Minutes

I.       CALL TO ORDER – Walt Seigler called the meeting to order at 11:11 a.m. in the Four Seasons Lakesites POA Activity Center located in Lake Ozark, MO.

      The following board members were present: Bill Jessee, Walt Seigler,  

      and Bambi Sanchez. Association President, Dan Reeves, was absent. U.S. Resort

      Management staff members present ere: Karen Hughes, Brad Scheiter, and

      Deborah Quick.

      II.    APPROVAL OF MINUTES – October 22, 2011 Meeting – Ms. Sanchez 

            motioned to approve the minutes as submitted. Mr. Jessee seconded and the 

            motion passed unanimously.

            Mr. Seigler reported that Mr. Bodziony has resigned from the board because he

            sold his unit at Vintage Landing. Mr. Terry Bishop has stated that he would

            like to run for the open position for the remainder of the term. Discussion

            ensued regarding this matter. Ms. Sanchez made the motion to elect Mr. Bishop to

            the remainder of the vacant term left by Mr. Bodziony. Mr. Seigler seconded the

            motion and the motion passed unanimously.

    III.  ELECTION OF OFFICERS ─ Mr. Seigler stated that the officers for

            2012 need to be elected at this time.

            There was a motion from Mr. Seigler to keep the board officers the same as

            they currently are with the exception of Mr. Bishop as director and Mr. Jessee

            as Secretary. Ms. Sanchez seconded the motion and the motion passed 

            unanimously.

            Mr. Reeves President.

            Mr. Seigler Vice President.

            Ms. Sanchez Treasurer.

            Mr. Jessee Secretary.

            Mr. Bishop Director.

IV. NEW BUSINESS – Mr. Seigler reviewed with the board the bid proposal from

      U.S. Help for the painting of the units in buildings 131 and 163. Ms. Quick

      reported that the 163 building has never been repainted and that the paint in 131

      has been repainted in the past but is in need of being done. Discussion ensued

      regarding this matter. Ms. Sanchez stated that the board would like to see a total

      of two more bids obtained for comparison for the painting project. Ms. Quick will

      get with Ms. Robinett to obtain the two necessary vendors bids and email all

      information to the board when received.

     Mr. Seigler reported that Mr. Diekemper had mentioned that the screws used for

     the repairs of the 163 and 179 building where to be galvanized. Ms. Quick and

     Ms. Hughes reported that this has been checked and there are galvanized screws

     and that the maintenance department has sealed and capped the said screws in

     question.

     Mr. Seigler also asked that when the pool hand rail is replaced to also repair the

     bottom of the base in the pool. Ms. Quick reported that the new hand rail is

     already in place and that the bottom base in the pool area will be repaired when the

     pool opens up in the spring due to the pool being repainted at that time also.

     Ms. Sanchez reported that she had found a hole in the siding on the 149 building

     and inquired as to how it would be repaired. Ms. Quick stated that she would

     check with the maintenance department and see if there is any matching

     pieces for siding on hand, if not, obtain a piece to get it repaired.

     Ms. Sanchez reported that the yellow paint on the steps at Building 131 has

     become faded and needs to be redone. Ms. Seigler reported that using a reflective

     safety tape would be better. Discussion ensued. Ms. Quick will get the pricing of

     the tape and report back to the board.

     Mr. Scheiter reported that he has drafted a letter to the Four Seasons Lakesites

     Developer regarding the ADA issues concerning the pool and the land that needs

     to be turned over to the association. Discussion ensued regarding this matter. Mr.

     Seigler made the motion to send the letter to the Mr. Jessee seconded the motion

     and the motion passed unanimously.

 V.       ADJOURN – With no other business to discuss, Mr. Jessee motioned to

      adjourn the meeting.  Ms. Sanchez seconded and the motioned passed.  The

      meeting was adjourned at 11:46 a.m.

Respectfully submitted,

_______________________________                            ________________________

      Deborah Quick                                                                  Bill Jessee, Secretary

Property Manager

I.        CALL TO ORDER – President Walt Seigler called the meeting to order

 at 9:04 a.m. at the U.S. Resort Management, Inc. (USRMI) office located in

 Lake Ozark, MO.  The following board members were present: Bill Jessee, Walt   

 Seigler, Bambi Sanchez and Joe Bodziony. USRMI staff members present were:

 Karen Hughes, Brad Scheiter, and Deborah Quick.

II.     APPROVAL OF MINUTES – August 6, 2011 meeting minutes – Mr.

       Bodziony made a motion to approve the minutes as submitted.  Ms. Sanchez  

       seconded and the motion passed unanimously.           

       A. Property Management ­ Ms. Quick presented the property management

            report as follows:

1.      The painting of the pool railing has been completed.

2.      The new pool hand rail has been installed.

3.      The handicap sign has been installed at building 179.

4.      Silicone was applied to the screw caps on the stairs at building 163 and 179.

5.      Vintage Landing has retained the RCI Gold Crown award for the year 2012.

6.      Unit rental and resale information has been placed on the website and is being
  placed in owner packets.

7.      Still researching the water and sewer issues.

8.      The pool has been winterized.

9.      Winterizing the irrigation will begin within the next 2 weeks.

Ms. Quick presented the board with several bids for approval. The bids submitted 
were as follows:

·        Remove the old rail road tie wall and build new structure at the 149 building
for a cost of $1,097.00.

·         Install irrigation at the 179 building connecting to current irrigation  

       system for a cost of $395.00.

·         Painting of the pool bottom and sides with epoxy paint for a cost

       of $1,772.00.

·        Replace 25 broken or missing 6x6 tiles along the top of the pool for a cost
 of $315.00.

 Discussion ensued regarding the bids submitted. Ms. Sanchez motioned to  

 approve the bids as submitted. Mr. Bodziony seconded the motion and the

 motion passed unanimously.

Ms. Quick presented two more bids for approval:

·        Paint the entrance sign blue and white areas for a cost of $600.00

·        Paint the entrance fence removing the metal sections for a cost of $525.00.

Mr. Scheiter stated that the All Seasons Group had offered to help in the cost
of the painting the sign. Mr. Seigler stated that he had volunteered to paint the
sign in months past if given the materials. Discussion ensued regarding this
matter. Mr. Seigler will volunteer his time to paint the signage.

The cost of the materials will be billed to All Seasons Group as their portion
of the cost. The board decided not to paint the fence until the transition items
 are finalized.

Mr. Seigler reported that the black irrigation tubing in the gravel areas on the
lakeside of the buildings have become uncovered and would like to see them
get covered back up if possible. Ms. Quick stated that she would contact
the maintenance department to get this taken care of.

       B. Financial – Ms. Hughes presented the year end final audit report.

            Ms. Hughes reviewed with the board some the recommendations from

            the Auditors. Discussion ensued regarding this matter. Ms. Hughes then

            reviewed the 3^rd quarter 2011 financial report. Ms. Hughes reminded the

            board  that there is still three months of expenses to be recorded on the

            financial report but that all of the revenue is billed at the beginning of

            the year. Ms. Hughes reported that we are still concentrating on collections.

            Mr. Aaron Ellsworth, the attorney handling collections, has been doing very

            well in collecting on some large accounts and will soon be ready to file  

            against additional owners. Discussion ensued regarding this matter. 

            Mr. Scheiter reported to the board that, in the past, the association has
            not had fidelity insurance. Mr. Scheiter has obtained bids for this
            coverage, which will be above the D and O insurance already held
            by the association. Discussion ensued regarding this matter.
            Mr. Bodziony made the motion to have the fidelity insurance
            added for the association if the cost is not  over $400.00 a year.
            If the cost is over that amount than an email will be sent to the
            board for approval. Ms. Sanchez seconded the motion and the

            motion passed unanimously.

      IV. OLD BUSINESS

            A.  Lawsuit Update - Ms. Hughes reviewed with the board the lawsuit

                  repayment scenarios, reporting that there is still a balance of around

                  $96,000.00 left in the special assessment cash fund. Discussion

                  ensued regarding this matter. Mr. Bodziony made the motion to have the

                  $96,000.00 left in the special assessment cash fund be transferred to the

                  reserves account. Ms. Sanchez seconded the motion and the motion
                  passed unanimously. Ms. Sanchez made the motion to refund the
                  amount of $129, 262.22, which represents a 100% payback of the
                  net proceeds of the structural repairs  and legal fees, back to the
                  owners. Mr. Bodziony seconded the motion and the motion passed
                  unanimously.

            B.  FSL, Inc. Sales Program Update - Mr. Scheiter reported that currently
                  we have received $5,847.91 from the program, which has been applied to the

                 developer’s delinquent assessment account. Mr. Scheiter also stated that the

                 All Seasons Group has sold three developer weeks, but the Association has not

                 received deeds to confirm this yet. Discussion ensued regarding this matter.

                  Mr. Scheiter reported that he had met with Four Seasons representatives

                  concerning the land above the pool area and the water softener area in order
                  of getting it transferred as common property to the association. Mr. Scheiter

                  stated that an issue that may surface, if the pool is deeded over to the

                  association, is not having the pool in ADA compliance. Discussion ensued

                  regarding this matter. Ms. Sanchez made the motion to have Mr. Pohl submit

                  a letter to Four  Seasons Lakesites, Inc. addressing the ADA issues with the

                  pool after they stake out the property and relay how much they are going to

                  turn over to the association. Mr. Jessee seconded the motion and the motion

                  passed unanimously.

            C.  Unit Rental Program Update - Ms. Quick reported that we had made

                  several unit rentals. The information has been placed on the website and in
                  the owners’ packets. Mr. Scheiter reported that the developer has signed his

                  unsold units over to us for rental use and we have received $625.80 from

                  rental of these units. Discussion ensued regarding this matter.

                  Mr. Scheiter reported that the All Seasons Group has presented  a

                  plan to rent out the developer units that are currently on our rental
                  program for $50.00 per night with the guest paying the cleaning cost.
                  All Seasons Group will only rent within a 30 day window of the
                  check-in date. Discussion ensued  regarding this matter. Ms. Sanchez 
                  made the motion to set the rental rate for the All Seasons Group at
                  $65.00. Mr. Jessee seconded the motion and the motion passed
                  unanimously.

            D.  2012 Budget - Ms. Hughes reviewed with the board the proposed
                  2012 budget. Discussion ensued regarding this matter. Mr. Jessee
                  made the motion  to accept the budget as presented, keeping the
                  2012 assessments at the same level as 2011. Mr. Bodziony seconded
                  the motion and the motion passed unanimously.

            A.   Taking Back of Owners Unit – Ms. Quick presented several letters
                   received from owners seeking to give their units back to the association.
                   Discussion ensued regarding this matter. The board made the decision to
                   not take any units back at this time, but to send a rental agreement form
                   to all of the owners.                  

            B.    RCIP Conversions - Ms. Quick reported that the association can now
                    help owners that are interested in converting to the points program from
                    weeks  without going through a second party. Ms. Quick stated that we
                    will be placing this information onto the website and in the owners’ packets.

                    Discussion ensued regarding this matter.

            C.    Document Changes for Rental of Units - Mr. Scheiter reviewed proposed

                    Change for Article XIV Section 14:1 Sale or Other Alienation of a Unit or

                    Interval Estate in the Association Declaration of Restrictive Covenants.

                    “… The owner shall give to the board no less than thirty (30) days’ prior

                    written notice of the terms of any contemplated sale, together with the name

                    and address of the proposed purchaser. The Board shall at all times have the

                    first right and option to purchase upon the same terms, which option shall be

                    exercised for a period of thirty (30) days following the date of receipt of such

                    notice…” Discussion ensued regarding this matter. Ms. Sanchez motioned to

                    amending this section to include that the association board may use

                    the delinquent owners unit at their discretion for rental or over flow            

                    purposes. Mr. Jessee seconded the motion and the motion passed

                    unanimously. The proposed changes will be presented to the owners at the

VI.   ADJOURN – With no further business to discuss, Ms. Sanchez made a motion

        to adjourn. Mr. Bodziony seconded the motion and the motion was

        passed unanimously.  The meeting was adjourned at 12:10 p.m.

Respectfully submitted,

_______________________________        ________________________

      Deborah D. Quick                                  Joe  Bodziony, Secretary

      Property Manager